Forms

You can register for the bachelor’s exam at any time throughout the year.

 Appointments can be made with the examinations team on request.

• Checkliste zur Bachelorprüfung (PDF) 
  Checklist for the final BA examination (PDF)
• Antrag auf Zulassung zum Bachelorabschlussmodul (PDF) 
  Application for admission to the final bachelor’s module (PDF)
• Title page template (PDF)
• Bilingual affidavit template (PDF)

• Appointment as examiner in BA or MA examinations (PDF)
  Use this form only if an examiner (usually, the second assessor) is a member of the University of Hamburg and does not hold a Habilitation, is a lecturer, or an external examiner. Submit your form together with your application for admission to the final examination to the academic office (ESA 1, mailbox in room 55) or electronically as a scan (via email:pa.aai@uni-hamburg.de) for approval by the chair of the examinations board.

• Application for the issue of transcripts, certificates, and diplomas (PDF)
  Use this application when you have completed all coursework for your major, minor, and elective area, and have no further coursework to complete and would like to apply for your final documents (certificates, transcripts of records, diploma supplements, and diplomas each in German and English). Check your coursework is listed as complete in your STiNE account and that your personal information is complete and correct, as subsequent corrections will incur fees. The final documents will be issued once. It may take a few weeks to issue the documents.

• Checkliste zur Masterprüfung (PDF)
  Checklist for the final MA examination (PDF)
• Antrag auf Zulassung zum Masterabschlussmodul (PDF)
  Application for admission to the final master’s module (PDF)
• Title page template (PDF)
• Bilingual affidavit template (PDF)

• Appointment as examiner in BA or MA examinations (PDF)
  Use this form only if an examiner (usually, the second assessor) is a member of the University of Hamburg and does not hold a Habilitation, is a lecturer, or an external examiner. Submit your form together with your application for admission to the final examination to the academic office (ESA 1, mailbox in room 55) or electronically as a scan (via email:pa.aai@uni-hamburg.de) for approval by the chair of the examinations board.

• Application for the issue of transcripts, certificates, and diplomas (PDF)
  Use this application when you have completed all coursework for your major, minor, and elective area, and have no further coursework to complete and would like to apply for your final documents (certificates, transcripts of records, diploma supplements, and diplomas each in German and English). Check your coursework is listed as complete in your STiNE account and that your personal information is complete and correct, as subsequent corrections will incur fees. The final documents will be issued once. It may take a few weeks to issue the documents.

• Course certificate (PDF)
  Use this certificate if your coursework cannot be documented in STiNE, for example for the semester abroad, list of lectures, and smaller written work.

• Reporting sick (PDF)
  Use this form to report sick for one or more exams. This must be submitted with a doctor’s note attesting to your inability to take an exam. Submit this form via the academic office submission box (ESA 1, mailbox in room 55) or send it as a scan via email (pa.aai@uni-hamburg.de).

• Application for late registration for a course (PDF, German and English)
  Complete this application in full if you wish to submit a late registration for a course and/or a module. Only completed application forms will be processed. Present this application to your teacher for signing and submit it via the academic office mailbox (ESA 1, mailbox in room 55) or send it as a scan via email (pa.aai@uni-hamburg.de).

• Application for recogition of coursework in your major / minor subject (PDF)
  Use this application for recognition of coursework in your major or minor when changing the location of your studies, your subject (including within the University of Hamburg), and for documentation of language proficiency. Complete the upper part of the application, and then contact the relevant subject advisor. Submit this form, complete with copies of relevant documents, for approval by the chair of the examination board via the academic office mailbox (ESA 1, mailbox in room 55) or send it as a scan via email (pa.aai@uni-hamburg.de).

• Application for recognition of coursework in a subject-specific elective area (PDF)
  Use this application for the recognition of coursework in your subject-specific elective area (applies to all students who have enrolled since Winter Semester 2014/15). Submit this form, complete with copies of relevant documents, for approval by the chair of the examination board via the academic office mailbox (ESA 1, mailbox in room 55) or send it as a scan via email (pa.aai"AT"uni-hamburg.de).

• Application for recognition of coursework in Studium Generale / free elective area (PDF)
  Use the application for recognition of coursework in the Studium Generale curriculum area (applies to all students enrolled since Winter Semester 2014/15) or the free elective curriculum area (applies to students enrolled prior to and including Summer Semester 2015). Submit this form, complete with copies of relevant documents, for approval by the chair of the examination board via the academic office mailbox (ESA 1, mailbox in room 55) or send it as a scan via email (pa.aai@uni-hamburg.de).

• Application to change term paper registration (applies to all students of Iranian Studies, Islamic Studies, and Turkish Studies as a major or minor from Winter Semester 2014/15) (PDF)
  Use this application only if your bachelor’s degree has a focus on Islamic Studies or Turkish Studies as a major or minor. This application is only for modules AO-A5, VO-A6, VO-V11, VO-V12 and VO-V14. Each module consists of 2 seminars (A+B). A graded term paper as a module examination must be completed for one of the two. If you are already registered in STiNE, you can use this application to change your registration within the first 4 weeks of the lecture period. The application must be lodged at the latest by 1 pm on the Monday 4 weeks after the beginning of the lecture period, either via the mailbox (ESA 1, Main Building in room 55 or as a scanned document submitted by email to pa.aai@uni-hamburg.de). Late applications will not be processed.

• Application for the issue of Diploma documents (PDF)
  Use this application when you have completed all coursework in your major, minor, and elective areas, have no further coursework to complete, and would like to apply for the issue of your transcripts, certificates, and diploma supplement, and diploma certificate. Check your coursework is listed as complete in your STiNE account, and that your personal information is complete and correct, as subsequent corrections will incur fees. Diploma documents will be sent once. It may take a few weeks to issue the documents.

• Declaration of authorship (PDF, German and English)
  You can use the template for a declaration of authorship for term papers associated with your studies. You must use the affidavit for final bachelor’s and master’s theses.
  
  
• Affidavit (PDF; German and English)
  You must sign the affidavit attesting to authorship of your bachelor’s or master’s thesis by hand.

Time abroad

When you have completed the semester abroad as required, submit the transcript/certificate from the university or institution to your supervisor. If all agreed requirements have been met, you will be issued a performance certificate for the prescribed 30 ECTS credit points.

The scanned transcript/certificate and the performance certificate must submitted to the academic office by email pa.aai"AT"uni-hamburg.de) for processing and accreditation to your academic account.

• BA semester abroad

  International bachelor’s programs require a semester abroad in the target region as part of your studies. You will study for one semester there (or optionally, 2 semesters for Japanese Studies) at a university, or complete an internship. You will earn 30 ECTS credits for the semester.
  
  See information about vacation or a semester of academic leave.
  
  Note: Students in the IBO / Bachelor of Arts in East Asian Studies with a Focus on Japanese Studies who spend their semester abroad at a partner university of the department Language and Culture of Japan cannot apply for a semester of academic leave.
  
  MA stay abroad
  International master’s degrees require a stay abroad in the target region, or at a European partner university. You will study one semester at a university there, and earn 30 ECTS credits.
  
  See information about vacation / a semester of academic leave.
  
  Note: Students in the IBO / Bachelor of Arts in East Asian Studies with a Focus on Japanese Studies who spend their semester abroad at a partner university of the department Language and Culture of Japan cannot apply for a semester of academic leave.

Additional coursework instead of semesters abroad 

This is for use only in exceptional circumstances in consultation with the subject advisory panel for your major subject, as well as on application and subsequent to prior approval by the examinations board.

• Application for the completion of additional coursework or recognition of previously completed coursework instead of a semester abroad for bachelor’s or master’s degrees Students

Submit the application at least 6 months prior to the compulsory semester abroad (third semester in the Master of Arts degree program). Complete the form and submit it, including copies of relevant documents, for approval by the examinations board via the academic office mailbox (ESA 1, submission box in room 55) or send it as a scan via email (pa.aai@uni-hamburg.de).

Reporting pregnancy / nursing periods in conjunction with Section 16 subsection 3 Examination regulations for the Bachelor of Arts / Examination regulations for the Master of Arts

The Act on the Protection of Mothers at Work, in Training and at University or, for short, the Maternity Protection Act (Gesetz zum Schutz von Müttern bei der Arbeit, in der Ausbildung und im Studium, MuSchG) safeguards the health of women and their children in pregnancy, after childbirth, and during the nursing period. To claim this protection as a student, you need to inform the academic office of your pregnancy or nursing period. Use the form.

IMPORTANT: Reporting a pregnancy is voluntary. You are not obliged to inform the University of your pregnancy / nursing period.

• Reporting your pregnancy / nursing period in accordance with the Maternity Protection Act in conjunction with Section 16 subsection 3 Examination regulations for the Bachelor of Arts / Examination regulations for the Master of Arts

• Risk Assessment Pursuant to Section 10 of the Maternity Protection Act

More information

The link will take you to further information in Handout No. 17 of the University of Hamburg. It is aimed at students, and provides an overview of the statutory protection for expecting or nursing mothers and its implementation at the University of Hamburg:

https://www.uni-hamburg.de/en/uhh/organisation/praesidialverwaltung/studium-und-lehre/qualitaet-und-recht/handreichungen.html